• Remote
  • *contract hourly USD / Year

Website ArtBio

Summary

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team. This fully remote role is crucial in supporting the financial operations of a rapidly growing biotech company with global operations. The specialist will handle end-to-end invoice processing (both Purchase Order [PO] and non-PO), manage global credit card programs, oversee expense management, and ensure timely responses to vendor queries and issue resolution.

Responsibilities

      • Invoice Processing: 
      • Accurately review and process PO and non-PO invoices for the US, Norway, Switzerland, and UK entities in compliance with local tax and VAT regulations.
      • Ensure timely approval and payment of invoices, verifying proper coding, VAT treatment, and appropriate documentation.
      • Collaborate with procurement and other departments to resolve discrepancies between POs and invoices, ensuring Sales & Use tax compliance in the US and VAT compliance in Norway, Switzerland and UK
      • Vendor Relations: 
      • Serve as the primary contact for vendor queries related to payments, VAT discrepancies, and other concerns.
      • Build and maintain strong relationships with vendors, ensuring timely communication and resolution of any issues that could impact payments, including VAT disputes.
      • Purchase Order Support: 
      • Assist in the creation and management of POs, ensuring that all purchases align with company policies and applicable VAT treatment.
      • Reconcile PO-based invoices against purchase orders to confirm accuracy and resolve discrepancies while ensuring compliance with VAT requirements.
      • Expense System Management: 
      • Oversee and manage the expense management platform, ensuring accurate and timely submission, review, and approval of employee expenses across all entities (US, Norway, Switzerland, UK).
      • Provide training and support to employees on system usage, ensuring VAT compliance within expense reporting.
      • Global Credit Card Program: 
      • Administer the company’s global credit card program across multiple entities, including issuing cards, monitoring usage, and reconciling monthly statements.
      • Ensure compliance with corporate policies regarding credit card usage, including VAT coding and reconciliation.
    • Financial Reporting: 
    • Assist in month-end close activities related to accounts payable, including accruals, reconciliations, and reporting.
    • Support internal audits and provide documentation as required for compliance, tax reporting, and financial audits.
    • SPOC
    • Act as a single point for contact for financial administration tasks including liaising with local authorities during Audits, registrations and follow-up on notices.

Qualifications & Education

      • Bachelor’s degree in Accounting, Finance, or a related field preferred.
      • 3+ years of experience in accounts payable, preferably within a biotech or similar industry, with exposure to multi-entity and multinational VAT processes.
      • Familiarity with VAT regulations in the Europe.
      • Strong vendor management skills.
      • Experience managing global credit card programs.
      • Proficient in Microsoft Office Suite, especially Excel.
      • Strong analytical and organizational skills, with keen attention to detail.
      • Ability to work independently in a fully remote environment and communicate effectively with a global team.

Preferred Skills:

    • Experience working with biotech or pharmaceutical companies.
    • Knowledge of Netsuite & Rydoo.
    • Strong knowledge of GAAP and VAT compliance requirements across multiple jurisdictions.