Are you ready to make a difference and unleash your potential? We’re on the hunt for a passionate Budget Analyst to join our dynamic team at InClin. If you thrive in a fast-paced environment and love tackling new challenges, we want to hear from you!

Experience with NetSuite and ClearTrial is highly desired.

JOB DESCRIPTION / SUMMARY

The Budget Analyst will have overall responsibility for the creation of study budgets based on detailed knowledge of the study protocol requirements, additional guidance from the sponsor, and input from assigned key staff. The Budget Analyst will have responsibility for managing budgets, contracts, and payments for study sites and vendors.

Creation of the study budget will require detailed knowledge of clinical operations and proficiency with a proprietary study budgeting tool. A key element of the role of the Budget Analyst will be to coordinate closely with finance to verify pricing for study budgets. The role requires you to be client-facing, interacting with sponsors to follow up with any questions or clarifications required to prepare the budget. The Budget Analyst may be required to follow up with the sponsor to assist in securing an award including but not limited to following up to determine proposal feedback and negotiating budgets.

As Budget Analyst you will be required to work with Project Management by providing oversight and support for tracking all study budgets for awarded studies. This includes a monthly review of the project budget, reconciliation of accounts, and assisting finance for payment invoicing.

As a Budget Analyst you will also have primary responsibility for executing Non-Disclosure Agreements (NDAs), Master Service Agreements (MSAs), Study Contracts, and Work Scope Changes (WSCs) including working with Business Development and Accounting to ensure all information is present, formatting of documents, obtaining approval and execution from appropriate parties. Following the established process will be critical. As Budget Analyst you may be required to work outside business hours to meet sponsor deadlines or accommodate time zone differences.

RESPONSIBILITIES

• The main responsibilities of this role include but are not limited to the following:
• Create and negotiate study budgets
• Review, draft and negotiate NDAs, MSAs, Study Contracts, and WSCs
• Coordinate with Operational team(s) to resolve queries on study/site budgets and contracts
• Participate in sponsor discussions regarding study/site budgets and contracts
• Tracking and updating internal trackers on the status and dollar values of each document (as applicable)
• Initial forecasting development for all study budgets upon contract award
• Create site budgets and contracts templates in collaboration with study sponsor
• Primary oversight and support for tracking all study/site budgets in executed Study Contracts
• Facilitate invoicing approvals for finalization
• Negotiate study/site/vendor budgets and contracts and facilitate finalization in a timely manner
• Update relevant CTMS trackers on a real-time basis regarding contract progress
• Receive site invoices, review, and approve
• Revise budgets and contracts as necessary following established processes
• Manage a workload that includes responsibility for multiple assignments
• Participate in process improvement projects for the department
• Participate in all required job training and development courses and seminars
• Work on ad hoc projects as needed
• Support Regional Office Team(s) as it may relate to the overall growth and expansion of the region(s)
• Limited travel (~5%) travel will be required for training, internal meetings, and client meetings at strategic accounts.
• Other requests as assigned by the Manager

KNOWLEDGE & SKILL REQUIREMENTS

• Exceptional verbal and written communication skills as demonstrated by their ability to respond to questions from internal and external customers using accepted business correspondence practices.
• A thorough understanding of financial management and the committed ability to follow through on objectives and meet all crucial deadlines are necessary.
• Outstanding analytical abilities
• Self-motivated individual with a highly entrepreneurial style coupled with self-confidence and a positive demeanor
• Well-developed problem-solving skills
• Excellent oral, written, and presentation skills
• High energy, enthusiastic, goal-driven
• Advanced proficiency in MS Office (Word, Excel, and Outlook) with Visio, PowerPoint, and Project proficiency required

EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree (B. A./B.S.) from a four-year college or university
• 3 years experience in a pharmaceutical, biotechnology, or clinical research organization setting preferred

Salary range: $65,000.00 To $84,000.00/annual